Monitor the progress of event signups

Things to keep track of:

•  Humanitix

• Tutor Signups

Steps to monitor Humanitix:

1. Log in to Humanitix

2.  Select Events from the top navigation bar the Live Events.

3. Select the event. You should now see an overview dashboard with charts and numbers.

4. The main data you will need to look at is the ticket sales section.

   • Mostly there will be a large spike when the first email to sign up is sent out then it’s pretty stable until the last week where there tends to be a spike in cancellations due to the reminder email that urges people to cancel if they can’t attend

5. Make a plan for what you can do to get more sign ups if you haven’t gotten as many as usual

   • This could mean;

     • Sending out more reminder emails that usual

     • Contact the social media coordinator to make posts and/or paid advertisements

     • Double checking with people that emails haven’t been going straight to spam

     • If you've sent out a second reminder email and the numbers haven't increased much and/or the numbers are not close to capacity, escalate to Renee/Alex

Steps to monitor tutor sign ups:

1. Go to your Node’s Google Drive and then to the folder for this term e.g. Sydney -> 2026 ->Term 1

2. Open the Tutor Signup Responses Sheet (not the form itself) and check that the number of sign ups is close to what you're expecting.

   • Also check for duplicate entries i.e. the same person signing up twice as this will give inaccurate numbers. 

2. • Around a week and a half before the event, if the number of sign ups has stagnated at a number that isn’t what you’d hope for the number of students, try following some of the steps below to get more tutors. An ideal number of tutors is one for every 3 students but this may vary (e.g. for new or smaller nodes).

3. Make a plan for what you can do to get more sign ups if you haven’t gotten as many as usual

This could mean:

3. • • Sending out more reminder emails that usual

     • Making some social media posts

     • Going into Campagin Monitor to check open percentage of your past emails or that they aren't on the supressions list

     • Double checking that emails haven’t been going straight to spam

4. If you’ve sent out a reminder email and the numbers still aren’t moving or numbers are not enough for the number of students signed up, escalate to Renee/Alex