Embedded Files
Tutor Greeter
Tutor Greeter
Signing in tutors and helping them figure out where to go for their morning job.
As a Tutor Greeter you will need to:
Arrive 15 minutes before the first tutor arrival time.
Be the first point of contact for tutors in the foyer.
Make sure they have received and are wearing their t-shirt
Provide them with a name tag if available.
Keep a role of who has arrived and signed in.
If they have a morning job to do, direct them to the person in charge of that which is people in the hats.
Keep notes of which room they would prefer to be in if they are not assigned one.
Any issues with their sign up, direct the tutor to Node Leads.
If they are leading a morning Job, remind and direct them to the hats they need to wear.
Lab Set-Up helper
Lab Set-Up helper
Get the labs the students use, to be ready to go for the day!
As a Lab Set-Up helper you will need to:
Find the Lab Set-Up Lead who will guide you to the rooms and explain the layout.
Turn on projectors
Login to the projector computer and bring up the slides from the room that matches the room name.
Put whiteboard markers in each room
Make sure the login details are displayed either on the whiteboard or on the notepad app in large text, shown on the projector for tutors to help them log in.
Log into Computers and access the website girlsprogramming.network/{node-location}-workshop and open the Welcome Slide and put it into presentation mode or full screen.
Put the fruit and snacks in each room and hide the chocolates away in the box.
Chocolates are more popular. The tutors may use them as incentives to answer questions by using it as a prize.
Put the cheat sheets, tutor answers, tutor tricks and tips, EdStem GPN account list, list of tutors that will be in the room, login sheet for the day and any project related resources in each room.
Before leaving the room, check that the computers are turned on and on the welcome slide.
If you have any questions, please feel free to ask the Lab Set-Up Lead.
Foyer Greeter
Foyer Greeter
We need people to check the students in when they arrive at GPN!
As a foyer greeter you will need to:
Get the Humanitix app on your phone.
Sign up to humantix and create an account.
Turn up on the day at 9AM.
Greet students with enthusiasm, check them in, direct them to name tags and the stream questions area.
Find and scan QR code on tutor sign in table for Humantix access to check in students.
If the parents have any questions that you are unable to answer, direct them to the Foyer Greeter Lead or Node Leads.
If the parents inform you that the student/s will be leaving the event early, confirm with them that Node Leads have been informed and if they haven’t, direct them over to Node Leads or the Foyer Greeter Lead.
Streaming Questions Tutors
Streaming Questions Tutors
The Students will have been signed in and received a name tag before being directed to the streaming questions area, where we gain a basic understanding of their knowledge of programming and its fundamentals and provide them with a sticker.
As a Streaming Questions tutor you will need to:
Greet and ask if the student has been signed in and look for a name tag before starting the process.
If a parent has come over with the student, gently explain that parents can’t come any further. If you have any issues, ask the Streaming Questions Lead to assist.
Parents may ask about pick-up time, it’s 4pm.
If they say the student is being picked up early, confirm that it has been discussed with Node Leads and if not direct them towards Node Leads
If parents have any questions about the streaming questions direct them to Node Leads who will be able to assist.
Stream one student at a time to avoid other students copying the answers.
Each volunteer will receive a workbook with a series of stream questions to gauge the student’s understanding of programming. Depending on their answers the student will be provided the corresponding coloured sticker.
The Tutor will greet the student and start the questions.
Here is an example:
“Hey! We’re just going to ask you some questions to see how much programming you’ve done before so you can have the most fun at GPN today! Don’t worry if you don’t know the answers to any of them, that’s all good!”
We can tell them that it will help us put them in the right room or with other students who have a similar amount of previous programming experience.
we don’t tell them any other info (e.g. they don’t get a score, or the number of questions there are in total, or what the different colours mean etc).
Provide assurance to groups of friends/siblings that they can still be allocated if they want to be in the same room together and those details will be explained a bit later.
Students can become anxious during the questions, so we recommend starting with a relaxed question of if they’ve been to GPN before asking the first question. If they have, you know they’ve done programming before.
We also recommend asking a second programming question if they are unsure of the first, to be able to gauge if they were nervous or had difficulty with the particular concept.
After the student has been given the sticker, direct the student towards the morning games.
Morning Games
Morning Games
After their stream questions, students will be directed to the auditorium and the morning games supervisors will play some games with the students, to keep them busy while we wait for everyone to get to the event.
As a Morning Games Supervisor you will need to:
Turn up at tutor arrival time.
As each student enters the room, welcome them, provide them with a bingo sheet and pens and explain the different games available which include: Bingo Cards, Celebrity Heads, drawing + whiteboard games and how they work.
Students can begin playing bingo as soon as they enter the room, so encourage them to reach out to other students in the room immediately. Encourage students to participate in the Bingo Game on.
You may need to support and participate in bingo to start the game off.
Make sure the drawing stays on the whiteboard and is appropriate.
Run Celebrity Heads, if students are interested.
Provide the Bingo sheets and pens.
Clarify Bingo prompts.
Help students to participate if they feel anxious to approach other students.
The first couple of students to complete the bingo card will receive a prize (often chocolates), Check to make sure they have followed the following rules:
Rules: 1) Read each square. 2) Find a new friend who can complete any of the squares 3) One friend can fill in one square only. 4) The first person to fill in every square wins!
Celebrity Head Instructions
Before the game begins, ask all players to write the name of a celebrity on a paper square and place it in a hat/pile.
Each player pulls out of the hat/pile a paper square and without looking at the name and holds it up to their head. Now everyone knows the identity of the player's celebrity - except the player!
To figure out the celebrity name they’re holding, each player takes turns asking questions about their celebrity. Such as "Am I female?" or "Am I short?"
To win the game, a player must be the first to guess the identity of the celebrity.
Lecturers
Lecturers
Throughout the day we have several mini lectures to teach the students some of the core principles of programming so they can complete their project.
We present from our pre-existing lecture slides, each lecture goes for 5-10 minutes.
During the lecture you can pretty much do whatever you want to get the information across, this can be:
Just presenting from the lecture slides (this is often the only thing that we provide)
Writing on the white board
Live coding
Getting the students involved in an interactive demo, we often use the chocolates provided as a prize for answering questions.
We encourage all tutors to take on a lecture! Even if it is just your first time, if you are familiar with the content give it a go!!! If it is your first time at GPN we recommend not taking the first lecture of the day, just so you can get a feel for how GPN goes.
To prepare for the lecture , just take a look at our lecture slides before the day. You can just present from the slides or you can think of anything else you want to do to engage the students. The room lead will tell you when it is time for you to lecture.
Mentor Hangz
Mentor Hangz
Mentor Hangz is a post lunch activity for the older students in year 10-12. This provides them the opportunity to ask any questions that are appropriate to tutors about University, jobs in tech or life after high school in general. Some examples of questions you may get asked:
What subject should I do in year ten?
I don't have any coding subjects in school. What can I do?
I don't want to do coding. Can I ask other questions?
Tutors are split up by the Mentor Hangz Lead to have a distribution of 2 tutors per group of students which will also be split into an even amount.
Each discussion will run for about 8- 10 minutes depending on the amount of groups before the students will move to the next set of tutors.
We recommend starting the discussion with a brief overview of your history in tech and the area of questions you feel comfortable or confident discussing. This allows the students to think about questions that can be specifically answered by you.
Computerless Games
Computerless Games
Computerless Games are little puzzles or games for them to play that usually teach them some computer science concept.
The concept will be explained to the students through slides and they will be provided the materials they require to complete the game. The students will be split into groups, the size of the groups will depend on the amount of remaining students. The average is 4-5 students per group.
As a computerless Games Tutor you will need to:
Assist in providing the materials to the students
Assist the students if they have questions about the materials or the problem.
Remember just as in class, we don’t want to provide the answer to the problem but gently guide them there through questions and hints.
You may need to become part of the game as a person they need to interact with to get an answer or a clue.
Check in with groups and engage with the students on how they are solving the problem.
Grab additional resources from the classrooms and return them after the game.
Those who complete the game/puzzle will receive a prize (often a chocolate/lollies).
Some students will not wish to participate due to just eating lunch. You can encourage them to join, but it’s okay if they just want a break.
Safety Officer
Safety Officer
This role is responsible for the physical safety of everyone at the event. This is the person to go to if you think something is unsafe at the event e.g. a First Aid incident, a hazard.
Wears a Red lanyard.
Must have a First Aid certificate.
Does a safety check before the students start arriving.
Understands the emergency evacuation procedures.
Wellbeing Officer
Wellbeing Officer
This role is responsible for the emotional wellbeing of participants at the event. This is the person to go to if a student is having a hard time at the event, is anxious, or needs extra support.
Wears a Purple lanyard.
Confirms details with participants who have food allergies e.g. for Gluten intolerance, are traces ok, for nut allergies, is it anaphylactic and will the student bring and be able to use an Epipen.
Creates support plans and ensures requirements of student support plans are met.
Makes themself known to each student with a support plan.
New Tutor Lead
New Tutor Lead
This role is responsible for onboarding and supporting new tutors.
Wears a Pink lanyard.
Meets new tutors and assists them with content, roles and responsibilities, events of the day and answers any questions.
Does a New Tutor briefing on the morning of the event before they start their morning jobs.
Ensures new tutors are having a good time on the day and encourage them to attend the debrief to get their fresh perspective.
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